Colonial Youth and Family Services Inc.
Colonial Youth and Family Services Inc.
License/Registration ID: 744944
111 Lexington Rd Shirley, NY 11967
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This Checklist reflects a partial list of the regulatory requirements based on the inspection performed. Additional violations may have been cited that are not included in the inspection checklist.
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Inspection ID:
2024-I-LIRO-008757
Date:
01/05/2024
Inspection Type:
Annual Unannounced
Inspection Result:
Violations found
Compliance Status:
Y-Compliant, N-Noncompliant, N/O-Not Observed, N/A-Not Applicable, P/V-Prior Violation
Reg
Compliance Status
413.3 Enforcement of Regulations
*
Posting of Compliance History Document
413.3(g)(3)(i)
Y
414.3 Building and Equipment
Accurate floor plan
414.3(a)(1)
Y
Address number clearly visible
414.3(m)
Y
Adequate light, heat, and ventilation
414.3(b)
Y
Adequate, well ventilated and sanitary toilet facilities are accessible
414.3(j)(1)
Y
At least one working toilet and basin per 20 children
414.3(j)(3)
Y
Fuel burning equipment ventilated and operating safely
414.3(l)(2)
Y
Hot and cold running water available and accessible at all times
414.3(k)
Y
Hydrants are accessible and free of obstructions.
414.3(l)
Y
Minimum of 35 sq. ft. per child, calculated excluding areas specified in regulation
414.3(n)
Y
Minimum temperature maintained
414.3(d)
Y
NYS Building Code compliance
414.3(l)
Y
No flammable or combustible items hanging from ceiling
414.3(l)
N/O
No peeling or damaged paint or plaster
414.3(g)
Y
No toxic paints or finishes
414.3(f)
Y
Standpipe fire hose is properly stored and conspicuously identified
414.3(l)
N/O
Toilets in stalls or other provisions in place to ensure privacy
414.3(j)(2)
Y
414.4 Fire Protection
*
Adequate means of egress must be provided, and children are only cared for on floors with accessible alternate means of egress
414.4(f)
Y
Corridors, aisles and approaches to exits are unobstructed
414.4(f)(2)
Y
Evacuation drill records show that exit routes were varied
414.4(b)(2)
Y
Evacuation drills conducted monthly
414.4(b)(1)
Y
Evacuation drills recorded monthly
414.4(b)(4)
Y
*
Means of egress are remote from each other
414.4(f)(1)
Y
Monthly fire and safety inspections performed and documented by director or designee
414.4(h)
Y
*
Trash and combustibles not stored in furnace rooms, indoor or outdoor areas accessible to children
414.4(g)
Y
414.5 Safety
A record of each shelter-in-place drill is maintained on file
414.5(b)(5)
Y
Adequate barriers to unsafe areas
414.5(f)
Y
All pets that require a license must be licensed
414.5(l)(2)
N/A
All required vaccines for pets are current
414.5(l)(3)
N/A
Bathroom doors must be openable from the outside when locked
414.5(s)(2)
Y
Closet door latches can be opened from the inside
414.5(s)(1)
Y
Egress doors can be opened from the inside without a key
414.5(s)(3)
Y
Firearms are prohibited at the child care program, except where exempted by law and regulation
414.5(x)
Y
Glass panels in doorways are clearly marked.
414.5(o)
N/A
*
No spa pools, fill-and-drain pools or hot tubs are used
414.5(g)
Y
Operable flashlight or battery powered lantern maintained for use in power failure
414.5(r)
Y
Poisonous, toxic, flammable and dangerous items are inaccessible to children
414.5(v)
Y
*
Porches, walkways, decks and stairs with more than two steps have barriers to prevent falling
414.5(e)
Y
Porches, walkways, decks, ramps and stairs must not present a safety or health hazard
414.5(a)
Y
Program has developed a strategy for shelter in place
414.5(b)(3)(vi)
Y
Public Swimming pools & bathing beaches must have valid permit issued by the local health department
414.5(g)(3)
Y
Signage exists, as specified in regulation, stating firearms are prohibited
414.5(x)
Y
*
Suitable precautions are taken to eliminate all safety and health hazards
414.5(a)
Y
Two shelter in place drills are held annually
414.5(b)(4)
Y
Windows above the first floor that are accessible to children have barriers or locking devices to prevent falls
414.5(q)
N/A
Working carbon monoxide alarm(s) if children nap at the program
414.5(t)
N/O
Working landline phone on premises
414.5(m)(1)
Y
414.7 Program Requirements
A daily schedule has been established which includes daily physical activity
414.7(a)(1)
Y
Age-appropriate activities are available
414.7(c)
Y
Children have a choice between quiet and active play
414.7(e)
Y
Sufficient quantity and variety of age-appropriate materials & equipment are available
414.7(c)
Y
TV and other electronic visual media are not used solely to occupy time
414.7(h)
Y
414.8 Supervision of Children
Children are released only to approved individuals
414.8(p)(1)
Y
Children released unsupervised only with written permission and under acceptable circumstances
414.8(p)(2)
Y
*
Competent direct supervision is maintained at all times
414.8(a)
Y
*
Number of staff is appropriate for number of children present
414.8(j)
Y
Program requires visitors to sign in upon entry
414.8(q)(1)(i)
Y
Visitor policy
414.8(q)(2)
Y
414.11 Health and Infection Control
Bathrooms kept clean with accessible toilet paper, soap, towels
414.11(i)(18)(i)
Y
Bathrooms stocked with paper or individual cloth towels and individual hygiene items
414.11(i)(18)(i)
Y
Dishes and utensils washed with hot water between uses
414.11(i)(15)
N/A
Extensive cleaning done while children are not present
414.11(i)(11)
Y
Garbage cans cleaned as needed
414.11(i)(12)
Y
Medication administered only for one day with documentation of oral consent from parent and instructions from health professional
414.11(f)(7)(ii)
N/A
Medication is administered at the right time
414.11(f)(8)(iii)
N/A
Medication is administered through the right route
414.11(f)(8)(v)
N/A
Medication is administered to the right child
414.11(f)(8)(i)
N/A
Medication is admnistered in the right dose
414.11(f)(8)(ii)
N/A
Medication(s) are stored appropriately and are inaccessible to children
414.11(f)(17)
N/A
Medication, if administered by parent, relative, has dosages and time of administration logged by staff
414.11(f)(2)
N/A
Medication, if administered by relatives, limited to parents or those within third degree of consanguinity
414.11(f)(2)
N/A
Parental consent for emergency medical treatment
414.11(h)(1)(i)
Y
The correct medication is administered
414.11(f)(8)(iv)
N/A
414.12 Nutrition
Drinking water always safe and available
414.12(l)
Y
414.13 Staff Qualifications
All applicants for employment and volunteers have provided a history of employment and experience
414.13(b)(1)
Y
Background checks are conducted for all staff and volunteers as specified in regulation
414.13(b)
Y
414.14 Training
A minimum of five (5) hours of Office approved training must be obtained each year which addresses topics or subject matters set forth in 414.14(d).
414.14(c)(2)
Y
*
At least one staff member certified in First Aid and CPR is present at all times children are in care
414.14(k)
Y
Director and any new staff complete 15 hours of training within the first 6 months
414.14(c)(1)
Y
Each identified staff and volunteer completed Federal Health and Safety training within required timeframes
414.14(b)
Y
First Aid & CPR certificates must be appropriate to the ages of the children in care
414.14(l)
Y
Proof of compliance with training requirements
414.14(h)
Y
Training for staff meets standard for hours and topics
414.14(d)
Y
414.15 Management and administration
Certificate of Occupancy (SED)
414.15(d)
Y
Children's names, addresses, emergency contact information on file
414.15(c)(3)
Y
Health statements for each staff member and volunteer
414.15(c)(7)
Y
*
Numbers and ages of children present are within licensed or registered capacity
414.15(a)(4)
Y
Posting of regulations
414.15(b)(22)(i)
Y
*
Program has approved Director or one is approved within 90 days of prior Director ending.
414.15(b)(23)
Y
*
Program operating within the definition of child day care
414.15(a)(1)(i)
Y
Proof of insurance on file
414.15(c)(28)
Y
Resumes, SCR results, conviction statements, references completed for all staff
414.15(c)(11)
Y
*
Upon termination or resignation of the director, an acting director is named, and the office is notified by the next day of business.
414.15(b)(12)(iii)
N
This program is located in a public school and, therefore, the program may not be responsible for correcting the listed violations.
Summary of Violations
Date Cited
Regulation
Regulation Description
Compliance Status
Corrected on- Site?
01/05/2024
414.15(b)(12)(iii)
The school age child care program must report to the Office: immediately or no later than the next day of business of the director's resignation or termination;
Corrected
N
Date Cited
01/05/2024
Regulation
414.15(b)(12)(iii)
Regulation Description
The school age child care program must report to the Office: immediately or no later than the next day of business of the director's resignation or termination;
Compliance Status
Corrected
Corrected on- Site?
N
Inspections may be conducted outside of program operating hours and/or off-site (where inspector was not on premises where care is provided) for the following reasons:
For additional information on this program and compliance history, contact:
Office: Child Care Council of Suffolk, Inc.
Phone: (631) 462-0303