COLONIAL YOUTH AND FAMILY SERVICES, INC.
COLONIAL YOUTH AND FAMILY SERVICES, INC.
License/Registration ID: 40309
230 Van Buren Street Hobart Elementary School Mastic, NY 11950-4104
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This Checklist reflects a partial list of the regulatory requirements based on the inspection performed. Additional violations may have been cited that are not included in the inspection checklist.
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Inspection ID:
2024-I-LIRO-001311
Date:
01/09/2024
Inspection Type:
Annual Unannounced
Inspection Result:
Violations found
Compliance Status:
Y-Compliant, N-Noncompliant, N/O-Not Observed, N/A-Not Applicable, P/V-Prior Violation
Reg
Compliance Status
413.3 Enforcement of Regulations
*
Posting of Compliance History Document
413.3(g)(3)(i)
Y
414.3 Building and Equipment
All established fire lanes are unobstructed
414.3(l)
Y
Clean, safe, sanitary individual sleeping arrangements provided for children who need to rest
414.3(e)
Y
Exit stairways are enclosed with fire-resistant walls, doors and doorframes that are consistent with applicable codes
414.3(l)
Y
Hood exhaust systems
414.3(l)(2)
N/O
Hydrants are accessible and free of obstructions.
414.3(l)
N/O
Standpipe fire hose is properly stored and conspicuously identified
414.3(l)
N/O
414.4 Fire Protection
*
Adequate means of egress must be provided, and children are only cared for on floors with accessible alternate means of egress
414.4(f)
Y
Corridors, aisles and approaches to exits are unobstructed
414.4(f)(2)
Y
*
Means of egress are remote from each other
414.4(f)(1)
Y
*
Trash and combustibles not stored in furnace rooms, indoor or outdoor areas accessible to children
414.4(g)
Y
414.5 Safety
Cleaning materials must be stored in their original container. If mixed, container must be labeled
414.5(w)
Y
Poisonous, toxic, flammable and dangerous items are inaccessible to children
414.5(v)
Y
Program has developed a strategy for shelter in place
414.5(b)(3)(vi)
Y
*
Suitable precautions are taken to eliminate all safety and health hazards
414.5(a)
Y
Working landline phone on premises
414.5(m)(1)
Y
414.7 Program Requirements
TV and other electronic visual media are not used solely to occupy time
414.7(h)
Y
414.8 Supervision of Children
*
Competent direct supervision is maintained at all times
414.8(a)
Y
*
Number of staff is appropriate for number of children present
414.8(j)
Y
414.9 Behavior Management
Corporal punishment is prohibited
414.9(j)
Y
Written behavior management plan provided to staff and parents
414.9(c)
Y
Written behavior management policy is established and followed
414.9(a)
Y
414.11 Health and Infection Control
Bathrooms kept clean with accessible toilet paper, soap, towels
414.11(i)(18)(i)
Y
Bathrooms stocked with paper or individual cloth towels and individual hygiene items
414.11(i)(18)(i)
Y
Children wash or are assisted in washing their hands as required
414.11(i)(2)
Y
Consumption of or being under the influence of an illegal drug is prohibited
414.11(b)(9)
Y
Extensive cleaning done while children are not present
414.11(i)(11)
Y
Garbage cans cleaned as needed
414.11(i)(12)
Y
Health care plan on-site and followed by all staff
414.11(c)(1)
Y
Health checks of each child conducted daily
414.11(c)(1)
Y
Individual drinking cups or disposable cups must be provided daily; drinking cups and utensils must be washed before use by another child
414.11(i)(14)
Y
Medication administered according to regulation
414.11(f)(1)
N/A
Medication administered only for one day with documentation of oral consent from parent and instructions from health professional
414.11(f)(7)(ii)
N/A
Medication administration log completed noting any observed side effects
414.11(f)(9)(ii)
N/A
Medication administration only with MAT training, appropriate NYS license, unless given by a relative
414.11(e)(1)
N/A
Medication in original containers, both prescription and OTC
414.11(f)(15)
N/A
Medication is administered at the right time
414.11(f)(8)(iii)
N/A
Medication is administered through the right route
414.11(f)(8)(v)
N/A
Medication is administered to the right child
414.11(f)(8)(i)
N/A
Medication is admnistered in the right dose
414.11(f)(8)(ii)
N/A
Medication(s) are stored appropriately and are inaccessible to children
414.11(f)(17)
N/A
Medication, if administered by parent, relative, has dosages and time of administration logged by staff
414.11(f)(2)
N/A
Medication, if administered by relatives, limited to parents or those within third degree of consanguinity
414.11(f)(2)
N/A
No dampness, odors, or accumulated trash on premises
414.11(i)(8)
Y
No vermin on premises
414.11(i)(9)
Y
Parental consent for emergency medical treatment
414.11(h)(1)(i)
Y
Portable first aid kit, stocked and inaccessible to children
414.11(h)(2)
Y
Smoking is prohibited in areas in use by children or in vehicles when children are occupying the vehicle
414.11(b)(11)
Y
Thermometers are washed and disinfected as appropriate
414.11(i)(13)
Y
414.12 Nutrition
Program may only provide water, fluid milk or 100 percent juice
414.12(p)
Y
Staff do not force or bribe children to eat nor use food as a reward or punishment
414.12(o)
Y
414.13 Staff Qualifications
All applicants for employment and volunteers have provided a history of employment and experience
414.13(b)(1)
Y
Background checks are conducted for all staff and volunteers as specified in regulation
414.13(b)
Y
Staff and volunteers possess the personal and physical qualities specified in regulation
414.13(a)(2)
Y
Staff are qualified for their positions by training and experience
414.13(a)
Y
414.14 Training
A minimum of five (5) hours of Office approved training must be obtained each year which addresses topics or subject matters set forth in 414.14(d).
414.14(c)(2)
Y
*
At least one staff member certified in First Aid and CPR is present at all times children are in care
414.14(k)
Y
Director and any new staff complete 15 hours of training within the first 6 months
414.14(c)(1)
Y
Director, Staff and Volunteers with substantial contact with children complete 30 hours of training every 2 years
414.14(c)
Y
Each identified staff and volunteer completed Federal Health and Safety training within required timeframes
414.14(b)
Y
First Aid & CPR certificates must be appropriate to the ages of the children in care
414.14(l)
Y
Proof of compliance with training requirements
414.14(h)
Y
Training for staff meets standard for hours and topics
414.14(d)
Y
Training must be approved by OCFS based on policy regarding training and trainers
414.14(i)
Y
414.15 Management and administration
A description of program activities is available for review
414.15(c)(9)
Y
Attendance records are current and accurate
414.15(c)(5)
Y
Building code certification
414.15(c)(33)
N/A
Certificate of Occupancy (SED)
414.15(d)
Y
Certification regarding environmental hazards, including radon and lead
414.15(c)(30)
N/A
Children's daily records of illness, injury, indicators of abuse
414.15(c)(6)
Y
Children's health records, including current medications and permission for emergency treatment
414.15(c)(6)
Y
Children's names, addresses, emergency contact information on file
414.15(c)(3)
Y
Documentation on file that fire alarm systems are maintained, tested and inspected in accordance with state or other applicable codes
414.15(c)(31)
N/A
Documentation that fire suppression equipment and system are in compliance with Code is on file
414.15(c)(32)
N/A
Doing Business As (DBA) Certificate
414.15(c)(27)
Y
Fire and police notified of hours of operation and number of children in care
414.15(b)(17)(i)
Y
Health care plan - approved
414.15(c)(2)
Y
Health statements for each staff member and volunteer
414.15(c)(7)
Y
Inspection of boiler or other heating system
414.15(c)(34)
N/A
Inspection of private water supply
414.15(c)(29)
N/A
Inspection of private water supply within 12 months previous to midpoint date
414.15(b)(29)(ii)
N/A
Names and contact information for people allowed to pick up child
414.15(c)(4)
Y
No business or social activities conducted which divert attention from children
414.15(b)(16)
Y
*
Numbers and ages of children present are within licensed or registered capacity
414.15(a)(4)
Y
Parents have unlimited and on demand access to child(ren)
414.15(b)(8)(i)
Y
Parents have unlimited and on demand access to program site
414.15(b)(8)(ii)
Y
Posting of registration, restrictions, limitations, and waivers is required
414.15(a)(2)
Y
Posting of regulations
414.15(b)(22)(i)
Y
Procedures for supervision of staff and volunteers on file
414.15(c)(25)
Y
*
Program has approved Director or one is approved within 90 days of prior Director ending.
414.15(b)(23)
Y
*
Program operating within the definition of child day care
414.15(a)(1)(i)
Y
Proof of insurance on file
414.15(c)(28)
Y
Report of Fire Suppression Inspection - Fire Extinguisher Verification (Mid-Point)
414.15(b)(29)(iv)
N/A
Report of Fire Suppression Inspection - Hood Suppression System (Mid-Point)
414.15(b)(29)(iv)
N/A
Report of Fire Suppression Inspection - Sprinkler Standpipe System (Mid-Point)
414.15(b)(29)(iv)
N/A
Resumes, SCR results, conviction statements, references completed for all staff
414.15(c)(11)
Y
Surveillance cameras are not used in place of direct supervision
414.15(b)(9)(iv)
Y
The program must maintain on file a current daily schedule of staff and volunteer arrival and departure times
414.15(c)(12)
Y
*
Upon termination or resignation of the director, an acting director is named, and the office is notified by the next day of business.
414.15(b)(12)(iii)
N
Written procedures for ensuring the safety of a child after report of abuse or maltreatment is filed
414.15(c)(23)
Y
This program is located in a public school and, therefore, the program may not be responsible for correcting the listed violations.
Summary of Violations
Date Cited
Regulation
Regulation Description
Compliance Status
Corrected on- Site?
01/09/2024
414.15(b)(12)(iii)
The school age child care program must report to the Office: immediately or no later than the next day of business of the director's resignation or termination;
Corrected
N
Date Cited
01/09/2024
Regulation
414.15(b)(12)(iii)
Regulation Description
The school age child care program must report to the Office: immediately or no later than the next day of business of the director's resignation or termination;
Compliance Status
Corrected
Corrected on- Site?
N
Inspections may be conducted outside of program operating hours and/or off-site (where inspector was not on premises where care is provided) for the following reasons:
For additional information on this program and compliance history, contact:
Office: Child Care Council of Suffolk, Inc.
Phone: (631) 462-0303